SESMA – Special Event Sites Marketing Alliances

SESMA members rely on the organization to keep them abreast of both the latest in national industry trends and changes in the Washington-Baltimore marketplace. Now SESMA also offers an opportunity for members to reach the most elite candidates for jobs in the local industry through SESMA’s online job board.

To post an opening at your organization now, please click here to fill out the Job Posting Form. Job listings will be deleted after 30 Days unless otherwise directed.

Job postings are free to all SESMA members. If you are not a member of SESMA, and would like to post an open position on the site, please contact info@sesma.org for more information.

Open Positions

Event Producer, Washington, DC

Advoc8 Posted: 11/26/18

DESCRIPTION
Who We Are
Advoc8 is a brand experience and marketing agency in Washington, D.C., representing major companies, campaigns and causes. We advocate for our clients’ objectives using three fast-growing mediums: impactful events, powerful advertising, and brand merchandise. We create experiences that transcend the traditional and strive to reinvent the medium.

Our team works hard, smart and we care about each other. We are proud to be a part of the creative, fun and passionate community in Union Market. Our office is full of snacks, laughs, and tons of coffee. Kirby is our most well-known team member and we wouldn’t have it any other way.

What’s the Job?
When someone tells you “that’s impossible,” you get excited. What someone might see as a logistical nightmare, you see as an opportunity to thrive and express your creativity. You love staying on top of industry trends and you care about every last detail. You can pivot from B to B conferences to B to C consumer activations with ease and understand how events are a critical component to an overall marketing strategy.

As part of the Events and Experience team, you’ll lead event planning and production for big and small brands in a range of industries. From event conception to execution you’ll head up project teams from brainstorm to production, leading the charge on creative ideas, innovative event solutions, client relations, budget management, design, logistics and production. You love challenges and are always looking for creative ways to overcome them, while exceeding expectations.

REQUIREMENTS
Our Perfect Candidate…

  • Has 5 years or more of experience in the experiential production industry or a closely related field. Previous brand or agency experience would be ideal.
  • Has broad knowledge in the nuts and bolts of events – can lead the charge in working with venues, ordering catering, fabricating scenic, integrating event technology, talking content creation and managing onsite staff.
  • Has experience managing a team of people and multiple stakeholders during the course of a project.
  • Has experience managing a project from start to finish. You know how to take ownership and assign tasks, prioritize objectives, set deadlines and create deliverables along the way.
  • Knows your way around a budget. Large or small, you can manage a project budget and are knowledgeable about industry costs and pricing.
  • Is scrappy and has a willingness to take on challenges, find solutions and try new things.
  • Is a natural leader. You can clearly articulate and communicate your ideas and the ideas of others. You can chat somebody up over the phone and in person and you’re not afraid to speak up in a brainstorm session.
  • Enjoys building relationships. You can’t help but make vendors, clients and partners into friends.
  • Is completely confident in using Microsoft Office and anything and everything in the G Suite.
  • Is a creative thinker – You don’t like average and are always looking for ways to make an experience special.
  • Is a team player who loves being part of a team, isn’t afraid to get their hands dirty and is always willing to pitch in.
  • Good vibes only – things don’t always go as planned, but can keep a smile on your face and not let problems get you down.
  • Owns a pair of comfortable shoes – You’re ready to be on your feet for a client, sometimes for long days.
  • Is comfortable travelling 15- 30% or more – our events happen locally, but also nationally and internationally.
  • Can work flexible hours including nights and weekends.
  • Lives in, or is willing to relocate to Washington D.C.

BENEFITS

  • Collaborative and creative work environment with professional development and growth opportunities
  • Competitive base salaries with team-based bonuses
  • 100% coverage of health, dental, and vision insurance for all employees
  • Commuter benefits
  • Free food. Stocked fridge, nitro cold brew coffee, weekly team lunch and dogs
  • Unlimited vacation policy with approval

Apply for this job online, here.

Event Coordinator, Washington, DC

Advoc8 Posted: 11/26/18

DESCRIPTION
Who We Are
Advoc8 is a brand experience and marketing agency in Washington, D.C., representing major companies, campaigns and causes. We advocate for our client’s objectives using three fast-growing mediums: impactful events, powerful advertising, and brand merchandise.

Our team works hard, smart and we care about each other. We are proud to be a part of the creative, fun and passionate community in Union Market. Our office is full of snacks, laughs, and tons of coffee. Kirby is our most well-known team member and we wouldn’t have it any other way.

What’s the Job?
When someone tells you “that’s impossible,” you get excited. What someone might see as a logistical nightmare, you see as an opportunity to thrive and express your creativity. You care about every last detail and are always looking for ways to improve the process. You love to learn, are interested in all kinds of events and can’t wait to try everything from meetings to music festivals.

As part of the Events and Experience team, you’ll assist with event planning and production for big and small brands. From event conception to execution you’ll have your hands in every part of the planning process, supporting the Lead Event Producer in researching, sourcing and securing everything from venues, to entertainment and technology. You’ll be an integral part of client management and communication to ensure our clients always have the best experience, and will take on internal projects that help grow the business and keep the team on track.

REQUIREMENTS
Our Perfect Candidate…

  • Is fresh out of college with an internship or 2 under their belt or has 1-2 years of experience in the event industry or related field.
  • Is scrappy and has a willingness to take on challenges, find solutions and try new things.
  • Is a terrific communicator. You can clearly articulate and communicate your ideas and the ideas of others verbally and in writing. You can chat somebody up over the phone and in person and you’re not afraid to speak up in a brainstorm session.
  • Loves the idea of being able to wear multiple hats and can prioritize, multi-task and self motivate.
  • Enjoys research and is willing to put in the extra effort to find the best options for our clients.
  • Is completely confident in using Microsoft Office and anything and everything in the G Suite.
  • Is a creative thinker – You don’t like average and are always looking for ways to make an experience special.
  • Is a team player who’s not afraid to get their hands dirty and is always willing to pitch in on anything from proposal development to warehouse organizing.
  • Good vibes only – things don’t always goes as planned, but can keep a smile on your face and not let problems get you down.
  • Owns a pair of comfortable shoes – You’re ready to be on your feet for a client and are willing to work the occasional night, weekend and long day to pull off an amazing event .

BENEFITS

  • Collaborative and creative work environment with opportunities for growth and mentorship
  • Competitive base salaries with team-based bonuses
  • 100% coverage of health, dental, and vision insurance for all employees
  • Commuter benefits
  • Free food. Stocked fridge, nitro cold brew coffee, weekly team lunch and dogs
  • Unlimited vacation policy with approval

Apply for this job online, here.

Event Production Manager/Coordinator, Washington, DC

Advoc8 Posted: 11/26/18

DESCRIPTION
Who We Are
Advoc8 is a brand experience and marketing agency in Washington, D.C., representing major companies, campaigns and causes. We advocate for our clients’ objectives using three fast-growing mediums: impactful events, powerful advertising, and brand merchandise. We create experiences that transcend the traditional and strive to reinvent the medium.

Our team works hard, smart and we care about each other. We are proud to be a part of the creative, fun and passionate community in Union Market. Our office is full of snacks, laughs, and tons of coffee. Kirby is our most well-known team member and we wouldn’t have it any other way.

What’s the Job?
When someone tells you “that’s impossible,” you get excited. What someone might see as a logistical nightmare, you see as an opportunity to thrive and express your creativity. You love staying on top of industry trends and you care about every last detail. You love rolling your sleeves up and getting a project organized and get excited about the small details a brilliantly produced event.

As part of the Events and Experience team, you’ll lead production for live events on big and small brands in a range of industries. From scenic fabrication to audio visual production, content Creation to event tech you’ll work on project teams from brainstorm to execution as the expert in operations and logistics, innovative event solutions, client relations, budget management, design, and production. You love the idea of taking your AV and production background and getting involved in all the details of an event from concept to creation. You love being part of a project team, working with clients and consistently exceeding expectations.

REQUIREMENTS
Our Perfect Candidate…

  • Has at least 3 years of experience in the event production and project management experience or a closely related field with a focus in technical production including lighting, sound, and video.
  • Has knowledge and interest in developing into the nuts and bolts of events – is interested in working as the project manager on projects managing clients, budgets, team members and vendors beyond just the AV components of a program.
  • Has experience managing a team of people and multiple stakeholders during the course of a project.
  • Can help manage our warehouse by organizing equipment, scheduling trucks, getting ready for events and maintaining inventory.
  • Loves to jump in and set equipment, stage manage, call a show or run a sound board as needed.
  • Has event tech knowledge and curiosity – building apps, perfecting a livestream and AR/VR is exciting to you.
  • Has experience managing a project from start to finish. You know how to take ownership and assign tasks, prioritize objectives, set deadlines and create deliverables along the way.
  • Knows your way around a budget. Large or small, you can manage a project budget and are knowledgeable about industry costs and pricing.
  • Is scrappy and has a willingness to take on challenges, find solutions, try new things, and take on whatever needs to be done.
  • Is a natural leader. You can clearly articulate and communicate your ideas and the ideas of others. You can chat somebody up over the phone and in person and you’re not afraid to speak up in a brainstorm session.
  • Enjoys building relationships. You can’t help but make vendors, clients and partners into friends.
  • Is completely confident in using Microsoft Office and anything and everything in the G Suite.
  • Is a creative thinker – You don’t like average and are always looking for ways to make an experience special.
  • Is a team player who loves being part of a team, isn’t afraid to get their hands dirty and is always willing to pitch in.
  • Good vibes only – things don’t always go as planned, but can keep a smile on your face and not let problems get you down.
  • Owns a pair of comfortable shoes – You’re ready to be on your feet for a client, sometimes for long days.
  • Is comfortable travelling 15- 30% or more – our events happen locally, but also nationally and internationally.
  • Can work flexible hours including nights and weekends.
  • Lives in, or is willing to relocate to Washington D.C.

BENEFITS

  • Collaborative and creative work environment with professional development and growth opportunities
  • Competitive base salaries with team-based bonuses
  • 100% coverage of health, dental, and vision insurance for all employees
  • Commuter benefits
  • Free food. Stocked fridge, nitro cold brew coffee, weekly team lunch and dogs
  • Unlimited vacation policy with approval

Apply for this job online, here.

Events Assistant, Washington, DC

The Society of the Cincinnati at Anderson House  Posted: 10/19/18

The Society of the Cincinnati is a historical membership organization dedicated to preserving the ideals of
the Revolutionary War that is housed in a beautiful beaux arts mansion at Dupont Circle in DC. We rent the
mansion for weddings and corporate events. This position is a part-time position to assist the Director of
Marketing and Communications in managing all rental events.
Duties:
-Support the Director of Marketing and Communications (DMC) with all rental event organization and
communication needs as they arise, specializing in wedding rental organization and communications and
on-site wedding management.
-Work a maximum of 19 hours per week. Hours are to be generally scheduled between 9am-6pm, Monday
through Friday, but initial site visits may be scheduled during weekend museum hours (Sat 10-4, Sun 12-4)
if beneficial.
-Work a minimum of 90% of wedding events (to include all wedding events that have complicated vendor
and/or material aspects) at additional pay beyond the weekly salary (additional pay for working wedding
events ranges from $225-$300 per wedding, typically for 8 hours of onsite work).
-Act as main wedding contact point, answering all wedding emails and inquiries, handling all site visits and
final walk-throughs with vendors.
-Be responsible for generating wedding contracts and seeing that all payments and insurance certificates are
submitted in a timely manner.
-Manage all wedding rehearsals (typically one hour and roughly 8-10 times a year).
-Assist DMC with keeping all rental job jackets up to date (wedding and non-wedding), specifically as to
second payment, insurance certificates and security deposits.
-Assist with confirming that all contracted events (wedding and others) are correctly listed on the master
electronic calendar.
-Act as secondary contact for DMC, if needed, when he is away on vacation.
-Assist with M-F daytime rental events, as needed and when available.

Benefits:
-Events Assistant is eligible to work rental events for additional pay
-Events Assistant receives a company membership in SESMA and is encouraged to attend and represent the
Society’s rental events program.
-Flexible hours
-Paid annual sick leave of 6 days.
-Metro benefit

To apply for this job please email your resume to ghennessey@societyofthecincinnati.org


About SESMA
SESMA's mission is to develop cooperative marketing programs that bring member special event sites to the attention of meeting and event professionals throughout the DC-metro area who seek unique venues for their functions.
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