SESMA – Special Event Sites Marketing Alliances

SESMA members rely on the organization to keep them abreast of both the latest in national industry trends and changes in the Washington-Baltimore marketplace. Now SESMA also offers an opportunity for members to reach the most elite candidates for jobs in the local industry through SESMA’s online job board.

To post an opening at your organization now, please click here to fill out the Job Posting Form. Job listings will be deleted after 30 Days unless otherwise directed.

Job postings are free to all SESMA members. If you are not a member of SESMA, and would like to post an open position on the site, please contact info@sesma.org for more information.

Open Positions

Special Event Associate, Washington, DC

National Museum of Women in the Arts Posted: 3/28/18

Job description
Market and coordinate special events to produce income for the NMWA, specializing in wedding sales. Assist Director of Special Events, Leadership Team and Trustees on internal events. Provide personalized, professional and courteous service and partnerships which promote the museum in a positive manner. This is an entry level postion for someone who is passionate about a career in the events industry.

Major Responsibilities
The candidate will be fund-raising for the Museum through facility rental and will focus on our social business. The events office at the museum is exciting and fast paced. It is a dynamic work environment with supports the mission of the NMWA. As with any events job, nights and weekends are expected.

To apply for this job resume’s should be emailed to lmorales@nmwa.org.

Sales Associate, Washington, DC

Occasions Caterers Posted: 2/21/18

Occasions Caterers is seeking an energetic and highly motivated person to join our catering sales team. Prior experience in off premise catering or event planning and a passion for food is desirable. Familiarity with Washington event sites preferred. The position offers a competitive starting salary, benefits, and the opportunity to grow in a creative and fast paced environment.

JOB DESCRIPTION

Summary
The Catering Sales Associate provides sole support to sales team by performing a number of administrative tasks. Assists Account Executive with ensuring events are successful by offering administrative support, on-site support visits, coordination of tastings, client’s visits, etc.

Essential Functions
1.   Assists Account Executive with all duties associated with the sales process, from initial lead generation and development to deal closing and event completion.
2.   Assist Account Executive in writing proposals.
3.   Communicate with the entire sales team and contribute through active participation in the overall goals and objectives of team. Maintains up-to-date awareness of company activities and industry trends.
4.   Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercise decision making skills to direct caller’s request and accurately record messages for Account Executive.
5.   Be involved in client meetings and site walkthroughs.
6.   Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum and other documents.
7.   Handles client’s orders and general inquiries.
8.   Effectively coordinates terms and conditions with event venues and clients to meet service expectations.
9.   Distribute documents to appropriate department personnel and locations to ensure prompt processing of time sensitive information of events.
10.  Coordinate and process orders for menus, staffing, in-house equipment, rental equipment, regular and alcoholic beverages and specialty requests. Provide timely notice for all orders according to business policy and communicate with department heads any special client requests or concerns.
11.   Consults with clients to plan details such as number of persons expected, display space desired and food service schedule.
12.   Work events in a supervisory role to ensure event success and client satisfaction.
13.   Act as liaison between Account Executive(s) and clients in Account Executive’s absence.
14.   Supports other sales activities as assigned; including assisting the front desk reception area as needed.

Competencies
1.   Technical Capacity.
2.   Personal Effectiveness/Credibility.
3.   Thoroughness.
4.   Collaboration Skills.
5.   Communication Proficiency.
6.   Flexibility.
7.   Stress Management/Composure.
8.   Customer/Client Focus.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Evening and weekend work is required as job duties demand.

Travel
This position requires approximately 20% travel to various local area events and meetings.

Required Education and Experience
1.   Bachelor’s degree and or any equivalent combination of related education and experience.
2.   Three years (3) experience supporting sales or marketing staff.
3.   Preferable hospitality or food service industry experience, off premise catering or event planning.
4.   Familiarity with Washington, D.C. event sites preferred.

EOE

* Please submit the most recent copy of your resume and a cover letter to careers@occasionscaterers.com

Event Sales Consultant, Jessup, MD

AFR Event FurnishingsPosted: 2/15/18

Description
Are you looking to take your career to the next level in the special events industry? If so then this could be your position. AFR is an award-winning event rental company and we have an immediate opening for a talented individual to join our sales support team in our Jessup, Md office servicing the DC/MD/VA regions.

Position Summary:
• Preparing and processing proposals from start to finish
• Communicating with clients via phone, email and other means
• Selling strategically; acting as an information center for sales
• Accounting and operations on events
• Administrative work for sales support
• Attending networking events
• This position will be working as part of a team with an Account Executive to execute event sales within an assigned territory

Qualifications:
• Candidates must be dedicated, passionate, committed, quick learners who are great at multitasking
• Candidates must also be very organized, detail-oriented, strong communicators with excellent customer service skills and problem-solving ability
• Candidates must have strong/smart computer skills
• We need a self-motivated, self-directed, team player who has previous event experience This position is well-compensated with a full-time salary plus commission as well as a full benefits package including insurance and 401(k) matching. Growth opportunities include: pay, responsibilities and promotions.

Requirements:
• Strong written and verbal communication skills
• General knowledge of database management and Microsoft Office Suite.
• Previous sales administration and event experience preferred

How to Apply:
https://www.localjobnetwork.com/j/29616701

Senior Meeting Sales Specialist, Washington, DC

United States Institute of PeacePosted: 2/15/18

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems.  Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict.  To learn more about USIP programs and job openings go to https://www.usip.org/about/careers.  The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.

JOB BRIEF
The Senior Meeting Sales Specialist will serve as a lead for third-party, high priority Government events, and be responsible for planning, managing, and coordinating events with internal staff, including, but not limited to, panel discussions, seminars, conferences, receptions, lunches and dinners. These function in concert with scholarly, educational, publishing, public affairs and outreach activities of the other USIP units.

RESPONSIBILITIES

Meeting Planning:

  • Coordinate and maintain knowledge of all conference operations, audio visual, food/beverage, guest requests, room set-ups, registration and check in procedures of all event spaces.
  • Gain understanding of USIP’s primary target client and service expectations; serve the client by understanding their business to offer tailored solutions both prior to, and during the program/event. Clients to include the USIP Development Office, Government and future third-party market segments.
  • Create BEO’s (Banquet Event Orders) for events and ensure costs are accurately reflected for billing reconciliation.
  • Coordinate all meeting equipment and amenity needs with the appropriate departments.
  • Ensure that all conference rooms are properly maintained and prepared prior to each meeting in accordance to the BEO and standard operating procedures.
  • Identify and resolve problems in a timely and resourceful manner; gather and analyze information; and develop alternative solutions either independently or as part of a group.
  • Execute and support the operational aspects of business bookings (e.g., generating proposals, writing contracts, managing customer correspondence).
  • Follow up and submit third-party surveys.
  • Interface with third parties to contract govt. services for repeat business opportunities.
  • Manage the evaluation process of all events and recommend actions necessary to maintain or improve the quality and quantity of programs.
  • Create Event Briefs for upcoming event requests for internal Senior Leadership approval.
  • Anticipate and provide clients and staff with meeting room scheduling solutions to any conflicts in a positive and timely manner.
  • Provide clients with support for any conference room needs while meetings are in progress.
  • Create in-house communications including event signage, security notifications, logistical memos, parking requests and room closure announcements.
  • Coordinate with the Conference, Meetings and Events Office and its calendar to ensure availability of space for tours, monitor security details, and/or internal program schedules.
  • Answers and routes telephone calls, route mail and general e-mail to appropriate USIP staff.
  • Use and improve on all standard customer service processes to deliver predictable results, on time, on quality and within Clients budget.
  • Monitor the tracking of and generate Third-Party report for Management Services weekly distribution.
  • Attend offsite trainings in Hospitality market for further growth and development.
  • Earn Society of Government Meeting Planning (CGMP) certification.

Click here to download the full job description.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1.  Completed employment application including titles, dates of hire and salary history.
2.  Cover letter
3.  Resume

For questions about this position please email recruitment@usip.orgDo not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

Meeting Sales Coordinator, Washington, DC

United States Institute of PeacePosted: 2/15/18

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems.  Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict.  To learn more about USIP programs and job openings go to https://www.usip.org/about/careers.  The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.

JOB BRIEF

The Meeting Sales Coordinator is responsible for quantifiable goals, in addition to planning, managing, and coordinating events with external staff, including, but not limited to, panel discussions, seminars, conferences, receptions, lunches and dinners. This position is within the Conferences, Meetings and Events (CME) department.

RESPONSIBILITIES

Meeting Planning:

  • Coordinate and maintain knowledge of all conference operations, audio visual, food/beverage, guest requests, room set-ups, registration and check in procedures of all event spaces.
  • Gain understanding of USIP’s primary target client and service expectations; serve the client by understanding their business to offer tailored solutions both prior to, and during the program/event.
  • Create BEO’s (Banquet Event Orders) for events and ensure costs are accurately reflected for billing reconciliation.
  • Coordinate all meeting equipment and amenity needs with the appropriate departments.
  • Ensure that all conference rooms are properly maintained and prepares prior to each meeting in accordance to the BEO and standard operating procedures.
  • Generate diagrams and BEO’s (Banquet Event Orders) for events and ensure costs are accurately reflected for billing reconciliation. This also includes maintaining and reporting all revisions and distributing them to the appropriate departments.
  • Identify and resolve problems in a timely and resourceful manner; gather and analyze information; and develop alternative solutions either independently or as part of a groups.
  • Execute and support the operational aspects of business bookings (e.g., writing contracts, managing customer correspondence).
  • Provide clients with support for any conference room needs while meetings are in progress.
  • Coordinate with the Conference, Meetings and Events Office and its calendar to ensure availability of space for tours, monitor security details, and/or internal program schedules.
  • Be accountable for maintaining a clean database system. Minimize duplicate client profiles by actively searching and merging profiles. Including, Internal tracking, reporting and distribution of business information: weekly trace reports, leads, bookings and lost business notices, after action reports.

Click here  to download the full job description.

HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1.  Completed employment application including titles, dates of hire and salary history.
2.  Cover letter
3.  Resume

For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

Sales Account Executive, Washington, DC

Occasions Caterers Posted: 2/5/18

MENUS Catering, a division of Occasions Caterers, is seeking an energetic and highly motivated person to join our catering sales team. MENUS Catering services the immediate area in and around Washington, D.C. with breakfasts, luncheons, all day meetings and receptions. We work in a state of the art facility, employ a team of passionate chefs and managers, own a fleet of delivery vehicles, and have established relationships with all local vendors for a wide variety of amenities. We are looking for a seasoned account executive with 3-5 plus years’ experience in corporate catering, is knowledgeable of the DC market, is able to build and sustain excellent client relationships, and is financially proficient. We offer a competitive salary and benefits including contributions toward health, dental, life and 401K.

JOB DESCRIPTION

Summary
Execute sales strategy for MENUS, initiate contact with existing and potential clients, identify needs and sell appropriate products to meet those needs. 

Essential Functions
1.     Manage assigned accounts.
2.     Call prospective clients and establish buying cycles, customer needs, and sustain a customer relationship.
3.     Increase sales in respective accounts.
4.     Prepare sales information for clients.
5.     Establish buying influences, budgets and purchasing criteria for assigned accounts.
6.     Secure and place orders taking into consideration delivery dates and inventory levels for fulfillment.
7.     Manage clients’ orders via the phone, email or through Seamless.
8.     Work with MENUS General Manager and Chef to maintain best practices of the company.

Competencies
1.     Business Acumen.
2.     Communication Proficiency.
3.     Customer/Client Focus.
4.     Results Driven.
5.     Technical Capacity.
6.     Personal Effectiveness/Credibility.
7.     Thoroughness.
8.     Collaboration Skills.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Evening and weekend work may be required as job duties demand.

Travel
This position requires approximately 20% travel to various local area events and meetings.

Required Education and Experience
1.     Bachelor’s degree and or any equivalent combination of related education and experience.
2.     Five years (5) experience in catering sales with proven driven results.
3.     Preferable hospitality or food service industry experience, off premise catering or event planning.
4.     Familiarity with Washington, D.C. market.

EOE

* Please submit the most recent copy of your resume and a cover letter to careers@occasionscaterers.com

About SESMA
SESMA's mission is to develop cooperative marketing programs that bring member special event sites to the attention of meeting and event professionals throughout the DC-metro area who seek unique venues for their functions.
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